Job Description

The Finance Assistant provides administrative and clerical support to the finance department, ensuring accurate record-keeping, timely processing of financial transactions, and compliance with internal and external policies. This role is essential to the smooth operation of daily financial functions, including bookkeeping, accounts payable and receivable, reconciliations, and reporting.

Salary: $13.00 - $15.00 per hour

Benefits

Hourly Base Salary Based on Experience

Dental Insurance

Vision Insurance

Responsibilities

Data Entry & Record-Keeping

• Enter financial transactions into accounting systems. (QBO).
• Maintain and update financial records and databases (Reconciliation).
• Maintain and update the Inventory List.
• File financial documents and ensure they are organized for auditing.

Invoice Processing

• Prepare, process, and track invoices (accounts payable/Receivable).

Handle Petty Cash

Support Budgeting & Forecasting

• Help collect and prepare data for budget planning

Payroll Support

• Assist with payroll processing (e.g., verifying timesheets, inputting payroll data).

Financial Reporting Support

• Basic Tech Support (Printer functionality, Software Functionality)

Liaising & Communication

Compliance & Confidentiality

• Make bank deposits twice a week (minimum).

Tax Season

• Verify Payment was received and the method used for the service.
• Maintain A/R from Taxes (QBO, BG)
• Zelle Confirmation
• Cash Deposit
• Payment Plan

Requirements

• Bilingual.
• Associates or Bachelors degree in Accounting, Finance, or a related field (or equivalent work experience).
• At least 2 years of experience in a finance or accounting role
• Strong attention to detail and organizational skills
• Proficiency with accounting software (e.g., QuickBooks, Excel)
• Ability to handle confidential information responsibly
• Strong written and verbal communication skills
• Basic understanding of financial and accounting principles