Job Description

The Khasim Insurance Agency is hiring an Administrative Assistant to work directly with the executive team of the agency.

Great opportunities to advance with great compensation

No Weekends

Paid Time Off and Paid Holidays

Paid Training

**If a good fit and meet the job requirements please complete the assessment to be considered further for this position.** 

Salary: $18.00 per hour

Responsibilities

• Answer and direct phone calls

• Organize and schedule meetings and appointments

• Produce and distribute correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Order office supplies

• Submit and reconcile expense reports

• Provide general support to clients

• Provide information by answering questions and requests

• Take dictation

• Handle multiple projects

• Contribute to team effort by accomplishing related results as needed

• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

• Write letters and emails on behalf of other office staff

• Book conference calls, rooms, taxis, couriers, hotels etc.  

• Cover the reception desk when required

• Maintain computer and manual filing systems

• Handle sensitive information in a confidential manner

• Take accurate minutes of meetings

• Coordinate office procedures

• Reply to email, telephone or face to face inquiries

• Develop and update administrative systems to make them more efficient

• Resolve administrative problems

• Receive, sort and distribute the mail

• Answer telephone calls and pass them on

• Manage staff appointments

• Coordinate repairs to office equipment

• Greet and assist visitors to the office

• Photocopy and print out documents on behalf of other colleagues

Requirements

Bilingual, fluent in both English and Spanish is Required. 

• ONE YEAR OFFICE EXPERIENCE REQUIRED 
• Works well in a fast-paced environment
• Confident, self-starter who works well independently.
• Career-minded vision.
• Great Customer Service Skills.
• Driven and goal-oriented individual.
• Ability to tactfully handle stressful and difficult situations
• Problem-solving Capabilities
• Works well with others
• Can handle high-pressure situations and environments
• Proficient knowledge of the Microsoft suite (Outlook, Word, Excel, Powerpoint, Teams)
• Types over 45 words per minute